Candidate Screening Bot
Applications, screening, shortlisting
AI chatbot for
Recruitment & HR
Candidates, Employees & Hiring Teams
When recruitment & hr customers ask about job application & candidate screening, interview scheduling, and employee onboarding after hours, someone still needs to reply. NIVA answers from your own info, books the next step, and notifies your team · so warm enquiries do not go cold overnight.
- No usage-based billing
- Live across 25 industries
- White-label ready
10+
HR Personas
60%
Admin Time Saved
0
Code Required
Built for
Recruitment AgenciesIn-House HR TeamsHR Tech PlatformsExecutive SearchRPO Providers
Where recruitment & hr teams lose money every week
Not a tech problem. Missed replies, repeated FAQs, and overnight drop-off · on the website you already run.
They write while you're busy
A recruitment & hr enquiry about pricing or availability lands while you're with a customer · and dies in the inbox.
Your team repeats the same answers
Hours go to FAQs on phone and chat. Quotes, visits, and sales wait behind the queue.
Warm leads cool overnight
Night and weekend visitors leave with no next step. By morning they've booked someone who replied.
Work your Recruitment & HR team still does by hand
Routine recruitment & hr questions, bookings, and follow-ups · answered on the website so your people stay on the hard cases.
- 01
Job Application & Candidate Screening
NIVA collects application details, runs initial screening questions, and scores candidates against your criteria · passing only qualified applicants to recruiters. Hours of CV sifting, automated.
Application Intake · Screening Questions · Candidate Scoring · Shortlisting
- 02
Interview Scheduling
NIVA books interviews directly with candidates · checking hiring manager availability, presenting slots, confirming details, and sending prep materials. Eliminates back-and-forth email chains entirely.
Availability Check · Slot Confirmation · Prep Materials · Calendar Sync
- 03
Employee Onboarding
New starters get a guided onboarding journey · completing paperwork, understanding policies, setting up systems, and meeting their team · all through chat before day one and in week one.
Pre-boarding · Paperwork · Policy Introduction · System Setup
- 04
HR Policy Queries
Employees ask about annual leave entitlements, flexible working policies, maternity/paternity rights, disciplinary procedures, and expense claims · NIVA answers instantly from your employee handbook.
Annual Leave · Flexible Working · Maternity/Paternity · Expense Policy
- 05
Performance & Development Support
Employees query probation review processes, objective-setting frameworks, training catalogue options, and promotion criteria. NIVA answers from your performance management documentation.
Probation Reviews · Objective Setting · Training Catalogue · Promotion Criteria
- 06
Employee Wellbeing & Retention
NIVA conducts pulse check-ins, captures wellbeing sentiment, signposts to EAP resources, and flags at-risk employees to HR · proactively addressing disengagement before it becomes attrition.
Pulse Surveys · EAP Signposting · Sentiment Capture · Attrition Risk
Questions your recruitment & hr site already gets
Answered from your docs and policies · days, nights, weekends · so your team isn't repeating them.
I'm pregnant and due in October. When do I need to inform HR and what am I entitled to?
What's your fee for a permanent placement, and what happens if the hire doesn't work out?
Not another chatbot.
A front desk that works overnight.
Missed enquiries after hours
Every website visitor gets a reply · days, nights, weekends
Your team repeats the same answers
Policies and pricing answered from your docs · consistently
Leads cool off waiting for a call back
Bookings, forms, and next steps happen in the chat
Teams already using NIVA
Ready-made recruitment & hr helpers
Sales, support, bookings · switch on the roles you need. No writing from scratch.
Interview Scheduling Agent
Slots, confirmation, prep materials
Onboarding Guide Bot
Pre-boarding, paperwork, policies
HR Policy Advisor
Leave, flexible working, maternity
Performance Support Bot
Reviews, objectives, training, promotion
Wellbeing & EAP Bot
Pulse checks, EAP, sentiment
+ 4 more recruitment & hr roles available
Built around how recruitment & hr teams work
Practical pieces that save time · not a pile of AI features to configure.
Employee Handbook & Policy Knowledge Base
Upload your employee handbook, HR policies, and benefits guides. NIVA answers employee queries from your exact policies · always up to date when you update the source.
Candidate & Employee Journey Memory
NIVA tracks where each candidate is in the hiring process and where each employee is in their lifecycle · personalised communications at every stage.
Hiring & Onboarding Flow Automation
Build application-to-offer and offer-to-day-one flows in NIVA's guided chat steps. Screen → interview → offer → pre-board → onboard, all automated with human touchpoints at the right moments.
ATS & HRIS Integration
NIVA integrates with Workday, BambooHR, Lever, Greenhouse, and custom ATS/HRIS platforms. Candidate status, employee records, and policy updates sync automatically.
Candidate Application Flow
Trigger
Candidate applies for role
Screen
5 qualifying questions answered
Score
Shortlisted, interview slot booked
ATS
Candidate record updated instantly
What visitors can actually get done
Beyond FAQs · for recruitment & hr businesses that sell and support online.
Stop chasing
Work finished in the chat
Collect the right details, book the appointment, and notify your team · without bouncing visitors to another form.
See how it works Capture cleanlyDetails you can act on
When someone is ready, the chat asks for name, dates, budget, or requirements · and lands it in your inbox or CRM.
See how it works Feel humanThe right helper, every time
Sales, support, or bookings · visitors get the specialist answer they need, without choosing menus.
See how it worksTonight's visitors get answers. You set it up once.
No developer on retainer. Most recruitment & hr teams are answering overnight enquiries the same day they start.
- 01~15 min
Show us where leads slip
Website, WhatsApp, ads · we map the recruitment & hr questions that cost you money when nobody answers.
- 02Your call
Switch on the right helpers
Sales, support, bookings · pick personas that already speak recruitment & hr. Turn off what you don't need.
- 03Your docs
Feed it what you already trust
Price lists, FAQs, policies, page links. It only answers from what you approve · nothing made up.
- 04Same day
Go live as your brand
One line on the site you already run. Overnight visitors get replies while your team sleeps.
On your website. Looking like your brand.
Works on the site you already have · WordPress, Webflow, Shopify, or custom. Your logo, your colours, your name. Most owners are live the same week they start.
- No big rebuild of your website
- Changes show up for visitors without a re-launch
- We can add it with you on the demo call if you prefer
- Do I need a developer?
- Helpful if you have one · not required. Many recruitment & hr teams paste one line or let us place it.
- How fast will I see value?
- Most start capturing overnight enquiries in the first week once knowledge and booking paths are set.
- What if it's not a fit?
- Tell us how you work today. We'll say plainly if a simpler setup or a rival product is better.
Compliance & Security
Built for regulated recruitment & hr environments.
- GDPR / UK GDPR
- Equality Act 2010
- Employment Rights Act 1996
- ICO Data Standards
- IR35 Compliance
- Right to Work Verification
Common questions
Straight answers before you start.
Yes. NIVA integrates with Greenhouse, Lever, Workday, BambooHR, and SmartRecruiters via REST API. Candidate application data, interview scheduling, and status updates sync directly to your ATS · no manual data entry.
Still unsure? Send a short note about how you work · we'll reply with a fit recommendation for recruitment & hr.
Try NIVA free for Recruitment & HR
Spin up a recruitment & hrchatbot on your site this week · or send a short note and we'll tell you honestly if it's a fit.
- Free to start · no credit card required
- Works on the website you already have
- We reply within one business day if you inquire
Prefer to ask first?
Tell us how enquiries come in today. We'll reply with a fit recommendation.
Solutions Focus
Related use cases
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Niva Ecosystem